Digital Transformation of Schools Leads To Higher Employee Satisfaction

Paperwork is a necessary evil that must be endured by faculty, staff, educators, and administrators in any K-12 school system.

Districts are the keepers of information for all things related to student health and academic records, including teacher certifications and maintenance requests. All this paperwork consumes a lot of time, and it's hard to keep your focus on the crucial and rewarding aspects of your job. Luckily, by digitally transforming your district, that is, by digital document storage for school, you can enhance the job satisfaction of your faculty and staff while improving security, compliance, and efficiency.

What Contributes To Employee Satisfaction?

The importance of work to our lives and how we feel about it is often underestimated. A recent study among employees found that 73% enjoy their job when they consider it meaningful, while 84% say making decisions at work makes them happy. These results show the role played in motivating workers and improving productivity! Furthermore, many employees love taking on new challenges. 89% of them said they enjoy the variety and intellectual stimulation that comes with it! It is challenging to fit managing documents into one of these categories.

Manually completing monotonous, routine paperwork can cause job satisfaction to decrease. It is because it takes time away from the parts of any meaningful, empowering, and newly challenging work. It could lead you to spend too much time managing such documents. 

How Digital Transformation Can Help

A digital transformation solution like cloud based DMS for school by Docupile can help drastically manage all of these documents and boost satisfaction. One of the most vital aspects to consider when managing information is sensitivity. Whether you're looking for ways to secure sensitive data, ensure compliance with FERPA and HIPAA regulations or use access controls to ensure staff and faculty have access to only their designated information, a DMS covers it all. 

Save Time Looking For Documents

Digitally transforming your document-related processes will save you time and money by eliminating the need to search for lost or missing documents. With 50% of employees' time searching for information, you can imagine how much more productive they would be if all that hassle were taken away.

The benefits of using a content management system are clear. You can easily search for documents and information, which you'll be able to retrieve in seconds with any one-click function.

Automate Monotonous Tasks

The automation of document routing can save you time and make routine tasks less tedious. Automated routing also saves time by eliminating the need to search for documents that have been passed along. Furthermore, when you automate processes across your digital transformation solution, it makes this all possible. Luckily Docupile's document management system includes process automation for everyday tasks in K-12 education.

Streamlined Form Completion

A web forms management solution can streamline the completion of repetitive data entries and calculate your answers for you. Filling out forms with a well-designed web form solution can be automated, and redundant data entries will not have to occur. You'll also receive assistance during the completion process, making it easier than ever before! With this, you save your time to focus on more important things while also eliminating some confusion around complex forms.

Increased Visibility

With the digital transformation solution, your organization can instantly see which forms and documents are missing. Painlessly checking on a student's immunization records is easy with this system. Did they forget? Search their name, and you'll be able to find what you need quickly! Do you want to see who can go on the class field trip? You can instantly pull up a list of submitted permission slips. The visibility eliminates the need for educators and staff to sift through the paperwork, providing them with immediate information that is both useful and accurate.

The digital changes happening in our schools will ultimately free up time for the best parts of your job and simplify things you might not enjoy doing. All this will make the school district more efficient!

Why Should You Care About Employee Satisfaction?

Our districts are in the process of digital transformation. We can improve how we serve students and educators by using technology more effectively. Teachers put in countless hours of unpaid work for their students. It is because they want the best possible prospects for their kids. But the majority of educators are committed to assisting and enriching their students in any way they can.

With the new system, teachers can now focus on what matters. They'll have more time for lessons and parent communication without feeling overwhelmed by paperwork!

The administrative headaches are gone, and so is the stress. 

As a result, the teachers can focus on - teaching and engaging with their students.

Docupile develops leading solutions for Content management, document management, data capture, web forms, and workflow automation. Get in touch with us to see what digital transformation can do for your school district.