Student Records Management System: Why You Need It

 

At that moment of this writing, we were in 2019, and it has been a long time since we have seen an individual with paper records. The paperless record management system is now the need of every organization that wants to stay updated with technology. Record Management System (RMS) plays a vital role in workforce productivity as well as human resource management. Today, I go to discuss why you should implement Record Management System for Education Sector!

Advantages of a Student Record Management System

1: Digitization of work through the use of a Paperless System

The first and most important advantage of a student record management system is that it is paperless!

It converts the entire procedure of data compilation, access, analysis, and storage for students into a digitized process.

You don't need to maintain files any longer as an instructor or administrative faculty member. You're good to go if you just combine the educational ERP system with the student information system.

ZERO hassles equate to a significant amount of money and time savings.

That's great, isn't it?

2: Record Management Using A Single Platform

When it comes to student record management, an educational institution with multiple locations or a part of MAT (Multi-Academy Trust) must be more attentive.

The student information management system assists you whether you're at MAT or at an individual institution with numerous courses and programs.

·         Keep the data at a single location.

·         Give role-based access to your employees.

·         24/7 access

·         You can use your fingerprint or a secure password to log in.

In this manner, any faculty member or higher authority of the institution may access and extract the required student data at any moment.

There is no need to be concerned about locating old files or extracting data!

3: The Admissions Team - Alumni Journey Records

Institutions must maintain records from the time students join until they graduate and join the alumni network.

As an organization, the data might be useful in contacting students during campus drives or organizing events like reunions.

You may continue to keep in touch with the pupils after they have graduated, as well as keep them informed on your progress.

Keeping track of hundreds of batches of students –

·         Year-wise

·         Branch-wise

·         Section-wise

·         Course-wise

With an effective Document Management System for Education, everything becomes much simpler.

4: The 100% Student Data Security Process

Maintaining 100% student data security is another of the topics covered in this chapter.

You need a student record management system that can do more than just store your papers!

Reason?

We hear about numerous instances each year where student data is stolen and misused for unlawful purposes. As a teacher, think about using a student record management system that provides complete student data security to protect your students' records. Secure Cloud Storage for Education with encryption, multiple data backups.

Before you make a final decision, speak with your educational ERP vendor about it.

5: Evaluation and improvement of student performance

How can students improve if you don't keep track of their learning process? However, keeping track of each student in a school is nearly impossible. In such situations, an AI-powered analytics dashboard can help you navigate the road to success.

The integration of the analytics dashboard would allow you to analyze your students' performance throughout the semester and create a scope of evaluation for teaching strategies. You may also utilize the ERP software's MIS reports for a more thorough evaluation.

All we have to do is keep an eye on the performance and assess where improvements are needed, then devise the greatest methods for it.

6: Using the Internet to Keep Track of Students' Attendance

Another feather in the student information management system's cap is internet student attendance monitoring, which is yet another feather in the cap.

You must observe everything that happens today, owing to the worldwide online education culture, in order to avoid getting caught off guard!

Weekly, monthly, and annual reports are provided by the student record management software.

As a result, you may examine students' actions and their attendance records in one location.

If you detect excessive truancy, you may confront students and their parents about fostering a healthy business culture.

7: Improves the relationship between teachers and students

When you try to keep track of students by keeping records and assisting them in their journey, you offer them a priceless gift of trust.

They would want to share their difficulties with you.

Not just during their time as students but also after they have completed their studies.

Finally, it will assist you with alumni management and foster a mutually beneficial connection between you and your students for life!